Business Media Russia
www.businessmediarussia.ru
Tel. /Fax: +7 (495) 649 69 11
Ms. Yulia Trushkina, yulia.trushkina@businessmediarussia.ru
9 March, 2019 | Saturday | 08.00 - 12.00 | Hall marking |
12.00 - 20.00* | Stand construction (Space only) | ||
10 March, 2019 | Sunday | 08.00 - 20.00* | Stand construction (Space only) |
11 March, 2019 | Monday | 08.00 - 20.00 | Stand construction |
12.00 - 20.00 | Delivery of exhibits | ||
12.00 - 18.00 | Exhibitors registration | ||
12 March, 2019 | Tuesday | 08.00 - 18.30** | The exhibition is open to exhibitors |
10.00 - 18.00*** | The exhibition is open to visitors | ||
13 March, 2019 | Wednesday | 09.00 - 18.30 | The exhibition is open to exhibitors |
10.00 - 18.00 | The exhibition is open to visitors | ||
14 March, 2019 | Thursday | 09.00 - 20.00 | The exhibition is open to exhibitors |
10.00 - 16.00 | The exhibition is open to visitors | ||
16.00 - 20.00 |
Removal of exhibits (WITHOUT DISMANTLING OF STANDS) |
||
20.00 | The equipped area must be freed | ||
15 March, 2019 | Friday | 08.00 - 20.00 | Dismantling (raw space only) |
* In case you cannot finish stand construction by the official closing time , you can order overtime. Please apply for an extension to the Service Center of Pavilion 1 not later than 3 hours prior to the official closing hours.
Extension is payable.
** During the show days Exhibitors will have access to the exhibition halls an hour before the official fair opening and 30 minutes after the official closing hours. Electricity will be switched on and off accordingly.
*** Visitor registration will be closed 30 minutes before the official closing hours.
Address: Crocus Expo, Moscow region, Krasnogorsk, 143400, Russia
Floor Loading: The maximum permitted load on the pavilion floor is 3,000 kg per 1 sq.m.
Attention: Point loading is not allowed; stress must always be distributed Ceiling height of the pavilion: max ceiling height in the pavilion depends on your booth location. To clarify the height of the ceiling above your booth, please contact the Technical Department.
General pavilion security will be ensured by the venue guards 24 hours. The hall will be locked from 20.00 till 8.00 during the exhibition period.
Attention: Exhibitors are responsible for ensuring individual security of your stand during the fair hours,you can order individual security for your stand In chapter "Services".
According to "Basic requirements while running events in Crocus Expo IEC" any works on cleaning in the Exhibition Center can be carried only be the Administrative department of "Crocus Expo". Any third party involvement in cleaning of areas on the territory of the Exhibition Center and stands (both standard and individual construction) are strictly forbidden.
NOTE! In case the requirements are not followed by exhibitor the Administartion of IEC "Crocus Expo" apllies fine of 500 000 rubles.
Exhibitors: Badges allow exhibitors and their personnel to enter the exhibition centre and the exhibition hall.
Contractors: Stand constructors' badges for the personnel involved in your stand construction are valid only during the construction / dismantling period. The badges can be obtained in the Service Centre in the lobby of Pavilion 1 in accordance with a list prepared in advance. The list containing the passport details of your stand constructors is to be made in 2 copies on the letterhead of your company.
Columns, pillars, fire points and/or utility connection points may not always be conveniently located with regards to the stands allocated. This may result in longer lengths of cables and pipes being visible, possibly across your stand.
A booth must be provided with rear and side walls of a minimum height of 250 cm. Construction may exceed this height only upon prior agreement with the Organiser. No part of the stand structure may extend beyond the boundaries of the space allocated.
The noise level coming from the stand must not exceed 75 dB at the stand boundary. In case exhibitors at the neighbouring stands are disturbed by the noise coming from your booth, the Organiser reserves the right to demand reducing the noise level. In case the demand is ignored, the Organiser reserves the right to switch off the noise source and to impose a fine according to the venue prices.
The cost of participation in the trade fair includes liability insurance. Exhibitors are responsible for the arrangement of any other insurance including loss of expenses caused by cancellation or abandonment of the show and loss of or damage to exhibits or other property on their stands.
Please follow the below procedure:
- prepare a letter with a list of equipment and exhibits in 3 copies on the letterhead of your company;
- the letter is to be stamped in the Service Centre of Pavilion 2;
- Move-in/move-out of the exhibits can be made through mounting gates of hall 7 basing on the signed letter and the car pass to loading/unloading zone
Additional car passes can be ordered in section “Services”: CAR PASSES TO LOADING/UNLOADING ZONE
Attention: Exhibitors who ordered raw space can bring in their exhibits only after agreement of their stand layout with of the Organiser and the general fair constructor Build Expo
Attention: Remember to keep one copy of your move-in letter till the end of the exhibition; move-out of exhibits will be authorized based on this document. Move-in / move-out of exhibits during the fair opening hours is prohibited.
Sample letter: Exhibitor's letterhead
Loading / unloading and rigging work in the exhibition centre is carried out by the transportation department of Crocus Expo during the construction and dismantling period from 8.00 to 20.00. You can order these services in the transport department of the Service Centre.
phone: +7 495 727 11 38
Attention: The technical division shall be informed of the size and weight of bulky items not later than 30 days prior to installations
All stand equipment ordered (according to your application contract and additional order through this manual forms) will be available on а loan basis only for the duration of the exhibition. Wall panels and other stand material must be returned after the exhibition without any damage caused by nailing, drilling, wall papering, inappropriate self-adhesive tape etc. The cost of repair or replacement of damaged equipment will be charged to the exhibitor. No additional fittings may be attached to the stand shell structure so please ensure that you have enough chain, hooks, etc. to hang posters, banners, etc.
Attention!!! It is strictly forbidden to use your own lighting equipment.
(lights, spotlights etc.)
Stands will be built using Octanorm or other systems, that is aluminum poles and beams and plastic laminated panels.
The overall size of standard wall panels used is - 100 х 250 cm.
In case any items included in the standard package are not used, the cost of these items is not reimbursed.
Keys for folding or hinged doors and/or locks for cupboards and/or showcases can be collected in the Service Center on-site against а refundable deposit of 20 EUR/20 $.
The stand layout is to be drawn on the sketch. Please indicate the positions of all ordered items using the metre-scaled grid and return it with your order forms. To stabilize construction it might be essential to include additional supporting poles and beams or wall panels which are not necessarily shown on our stand layouts. For further information please contact the Organiser's Technical Service.
It is а must for exhibitors who ordered raw space to comply with the following rules and regulations with regards to their stand design, construction and decoration:
1. The namе of the exhibitor's stand builder incl. contact details need to be advised to the Organiser immediately upon receipt of this information. The Organiser reserves the right to refuse entry to the setup to the stand builders who systematically break accident prevention rules and fire safety regulations currently in force.
2. You need to fulfill the following requirements regarding your stand construction:
- А floor covering (eg. carpet) and also rear and side walls of а minimum height of 250 cm must be provided by an exhibitor or their stand builder. Construction may exceed а height of 250 cm only upon а written permission of the Organiser.
- Exhibitors are allowed to place logos and advertising constructions on the inner surface of the stand only.
- All the visible parts of the stand should be decorated not to spoil the exposition view.
- No part of the stand structure mау extend beyond the boundaries of the site allocated. In case this rule is broken, the Organiser reserves the right to stop the set-up of your stand.
- The exhibitor and/or the stand constructor need to provide the stand with the name of the exhibitor as the stand number to the aisles.
3. Before erecting your stand or positioning your outdoor exhibits, the Organiser's on-site office must be contacted to ensure that the correct space is being occupied. If а stand is built in а wrong place and the Organiser has not been contacted beforehand, the stand will have to be dismantled at your own expense and built up again in the correct space.
4. After the carpet has been removed, the floor must be cleared of any double sided sticky tape.
5. The cost of repair or replacement of damaged pavilion facilities/ equipment will be charged to the exhibitor.
6. Double-Decker Booths
There is 50 % а surcharge on the space occupied by double-decker stands. If this has not already been booked through the space application form, it must be paid in full before the start of the exhibition. Double-decker stands must be fitted with fire-extinguishing means.
7. Approval of space only stands:
Your stand design requires approval by both the Organiser and Build Expo
- the general constructor of the fair.
7.1. The following documents have to be presented to the Organiser for approval at least two months before set-up:
- а technical stand layout indicating all measurements incl. heights. The position of entry points for ordered electricity, water, telephone connections, etc., must also be clearly marked on the stand layout.
- an electric supply plan indicating the power of each energy consumer.
7.2. The following documents have to be presented to Build Expo for approval at least two months before set-up:
- licences of all the companies involved in the project design; licences for construction and electrical mounting;
- а technical drawing of the stand including the name of the company, the stand number and size, marking the existence of the 2nd level and its space, plan of the 1st and 2nd levels, side view, specification of the type of building materials;
- an electric project of the stand with specifications of voltage, maximum capacity of every equipment unit, all the power points with detailed interpretation of symbols;
- а list of electricians of at least 3rd qualification level who take part in electrical mounting as well as copies of their identification cards;
- а coру of the electricians' examination journal according to the rules and regulations of the Russian Federation;
- а сору of the assignment order for an electrician in charge (at least 4th qualification level);
- а list of assembling workers who take part in assembling and dismantling of the stand;
- а сору of the assignment order for а person in charge of assembling/dismantling activities and for а person responsible for safety measures at the stand;
- а letter with the name of the company for which the building is done with the list of the equipment which is brought in and taken out;
- certificates of fire safety for all stand materials incl. floor coverings, acts about fireproofing treatment of burning materials used in stand decoration.
For a complete list of documents required for approval of the stand, please call: +7(495) 727-26-71 / +7 (495) 727-26-26
For issues related to fire safety, please call: +7(495) 544-41-32.
If you have any queries, please, contact Technical Department: +7 (495) 649-69-11
Attention! If you entrust а third party with your stand building, please make sure they are informed of the above.
Details are available at www.buiIdexpo.ru
All stands must be equipped and decorated by the end of set-up (see Time Table) Any unattended boxes/containers left randomly around the hall by 16:00 on the last set-up day may be removed from your stand at your expense.
Attention! The removal and packing of exhibits as well as the dismantling of stands are not allowed before the exhibition is officially closed. The construction / dismantling of stands must be finished by the time indicated at Time Table.
In case you cannot finish stand construction by the official closing time, you can order overtime.
Extension is payable.
1.1. Only companies and organizations licensed to conduct electrical installation can be assigned to carry out such services at exhibitors' stands.
1.2. Electrical installation and the equipment at exhibitors' stands can be carried out only by persons complying with the professional requirements and qualified according to electrical safety standards (corresponding to the 3rd or higher grade of the Russian electrical safety standard).
1.3. In the case where а subcontractor is commissioned by the exhibitor to carry out electrical installation and services at the exhibition stand (or in case where the exhibitor carries out the installation on his own) Build Expo will authorize the subcontractor's personnel assigned to carry out such services according to the personnel list signed by the subcontractor. Build Expo and Crocus Expo Energocentr will supervise the installation progress. The manager of the installation company (or the exhibitor himself) will assign а person to be responsible for the electrical equipment at the stand and will submit the authorized personnel list for permits to be issued by Crocus Expo.
All electrical installations must be carried out according to the current Regulations for the Operation of Electrical Equipment (РТЕЕР),Safety Regulations (РТВ), Regulations for Electrical Installation (РUE), Fire Protection Regulations and Construction Engineering Regulations of the Russian Federation (SNIP). Special requirements for fairs and exhibitions must be also observed.
1.4. Electrical installations must be carried out according to the stand layout to be provided by the exhibitor. The layout should detail the positions of the electric power and lighting equipment, rated voltage, maximum capacity for all electrical units, and terminal points for connecting the equipment to power supply sources.
1.5. Upon issuing the permits to work at the exhibitor's stand, installation companies shall be in charge of supervising the personnel authorized to carry out electrical Installations.
1.6. Аll operations at or near power circuits must be carried out only after disabling the power supply.
1.7. When laying exposed circuits, provided no mechanical damaging is possible, Fables with а fire protection shield must be used.
1.8. At exposed places and where people pass, cables must be protected with special covers.
1.9. Open wiring and mounting of lighting equipment on structures are not permitted.
1.10. For all wire/cable connections and Junctions, special clips and plugs must be used. Connection of power-consuming equipment to mains through direct wiring is not permitted.
The supply table for the 380/2208 leading-in device (power panel) of the exposition stand must be five wire. The lines of single-phased electric wiring must be three wire. It is permitted to use four wire cable if the thread section is not less than 10 mm2 along copper. The stand hardware must have neutral earthing according to PUE requirements.
1.11. For mobile and portable power-consuming equipment, flexible wires/ cables protected against mechanical damaging must be used.
1.12. All stands must be equipped with power panels with RSD (residual current protective device) according to PUE requirements and with proper design load of extra current and overload protective devices installed separately for the lighting network and the power supply for equipment. As well as stand by equipment which is permanently switched on (such as fax machines, refrigerators etc.)
1.13. Free access must be provided to the main electricity terminal.
1.14. Lighting equipment for hills and stands must comply with the Fire Hazard Regulations grade 82 Lighting equipment with lenses made of plexiglass, polystyrol and/or other easily flammable materials may not be used. Lights should be installed so that the distance to flammable surfaces shall be no less than 40cm.
1.15. Upon completion of installation and presenting the Act of Quality Control of Installation Work Conducted by Constructor at Exhibition signed by Build Expo, а representative of Crocus Expo Energocentr must check the quality of the installation and connect the installed equipment to the power supply sources of Crocus Expo according to the layout.
1.16. Crocus Expo Energocentr must switch on the power supply to the switchbox at the exhibitors stand upon presenting the Act of Quality Control of Installation Work Conducted by Constructor at Exhibition and in the presence of the exhibitor's representative in charge of the electrical equipment (installation), and upon signing the Division of Liability Act for the Operation of Electrical Equipment Rated at max. 1000 V which specific the division of liability between Crocus Expo and the exhibitor (power consumer).
1.17. Exhibitors must supervise the state of the electrical equipment installed and operated at their stands for the duration of the exhibition in accordance with the Division of Liability Act.
1.18. Upon termination of the exhibition а representative of the exhibitor/subcontractor in charge of dismantling the electrical equipment must apply to а technician of Crocus Expo Energocentr authorized to disable the power supply to the switchbox of the exhibitors stand.
1.19. The dismantling of electrical equipment and its disconnection must be carried out by the same personnel who carried out the installation.
2. LIABILITY
2.1. Property rights and liability for electrical equipment and networks for the duration of the exhibition are stipulated in the Division of Liability Act to be signed by the parties immediately prior to the delivery of power to the stand.
2.2. Energocentr is in charge of operating the power supply sources of Crocus Expo.
2.3. During mounting, running and dismantling periods of the exhibition, electrical equipment of the stand including the mains cable will be operated by the exhibitor.
2.4. Crocus Expo Energocentr as the electric power provider for the exhibitors stand has the right to disable the power supply in case of emergency to prevent accidents and as a preventive measure in case of incidents which may be caused by gross violation of the regulations specific in PTEEP and PTB.
2.5. The exhibitor as the electric power consumer at the exhibition may not connect additional units which are not specific in the application to the stand terminal without obtaining the permission of Crocus Expo Energocentr.
2.6. In case of violation of these Regulations, the exhibitor shall be liable according to the Russian law.
1. The management of the exhibition provides pavilions (premises) in the condition suitable for holding an exhibition and guarantees compliance with basic fire safety regulations.
2. Exhibitors are responsible for compliance with fire safety regulations during installation, actual operation and dismantling of the event.
3. Compliance with the present rules is supervised by the technical personnel of "Crocus Expo", the management of the exhibition and by the state fire protection authorities.
4. The exposition plan of space only stands shall be submitted by exhibitors or their stand builders to "Build Expo" as regards fire safety regulations at least two months before the announced date of installation. Exhibitors with equipped space or а custom build stand do not need to submit plans tо "Build Expo "but have to provide information according to 4.1. 4.2, 4.3 to the Organiser;
4.1. The layout of exhibits, offices, various auxiliary premises (cinema hall, film projecting rooms, kitchen, dining rooms, restaurants, bars, information desk), showing all dimensions and tied up with а particular exposition area;
4.2. Location of evacuation exits, fire hydrants, internal fire cocks and power cabinets according to the copy of the pavilion plan from "Build Expo”. Unobstructed access to the exits, fire hydrants, internal fire cocks and power cabinets and an adequate zone required for their normal operation must be provided;
4.3. Machines and other exhibits displayed In operation, operating principles of engines, fuel, lubricants and other material used.
Attention: Exposition plans shall be provided in 2 copies. The legends and Inscriptions in the plans shall be made in the Russian language.
5. The exhibitor shall submit, at least one month before the commencement of set-up, to "Crocus Expo" information about all radioactive, inflammable and explosive materials and exhibits to enable coordinated safety measures to be taken. Importation of these materials and exhibits without the authorization of "Crocus Expo" shall not be allowed.
6. Stationary stand structures must be made of conventional building materials (of а normal flammability class). Fireproof and slow burning materials shall be used for finishing the interior of stands, offices, podiums, ceilings and fencing. All flammable materials must be treated with а fireproofing compound.
The use of draping materials from flammable plastics not treated with а fireproofing compound, shall not be allowed.
Double decker stand constructions as well as stands with а higher fire risk must be additionally equipped with fire alarms connected to the central fire alarm station of the exhibition complex.
Documents describing the flammability degree of all stand materials used in the organization/build-up of the exhibition shall be submitted.
7. Carpets and runners used in the pavilions shall be securely attached to the floor along the perimeter and at the joints thereof. These shall be made of а slow burning material (resisting а burning cigarette or match).
8. Stationary film projectors should be placed in areas or chambers made of fireproof materials and have isolated exit to staircases which are not connected with areas occupied by people.
9. During set-up and dismantling the approach ways (passages) of the pavilions shall be kept clear. Unneeded transportation crates, packaging and other materials and equipment shall immediately be removed from the pavilions.
10. Threshold and turnstiles shall not be set up in the evacuation and traffic paths. Aisles for visitors shall have а width of at least three (3) meters and а circular layout and offer free access to evacuation passages, power cabinets, fire boxes and other fire-fighting facilities. Stairways, evacuation exits, passages, corridors and vestibule should always be kept free from any objects preventing the flow of people.
It is prohibited to arrange expositions made of flammable materials, offices and service rooms in the stairways.
11. The use of electrical and gas-fired devices for making tea or coffee shall be allowed only in rooms specially allocated and equipped for these purposes by agreement with the fire safety service.
Electrical heating devices, refrigerators and air conditioners shall be connected to separate networks equipped with starting protection devices.
12. The following is forbidden in the exhibition pavilions / stands: construction of storage rooms and showcases for combustible and flammable liquids, installation of combustible gas containers and demonstration of operating exhibits using open flame.
13. If the permissible current of low-power electrical devices (electric motors, transformers, etc.) mounted on an electrically powered stand is below the rated value of the automatic protection device of the network, additional electrical protection shall be provided. All electrical units shall be adequately grounded. It is necessary to have certificates of measurements of impedance of electrical wiring, which need to be provided to the fire police of "Crocus Expo".
14. In the absence of а threat of mechanical damage being done to open electric networks, it shall be allowed to use cables clad in а non- combustible or slow burning sheathing. All wire and cable connections and tappings shall be made by welding, soldering, moulding or the use of special-purpose clamps. Wire and cable strands must be reliably insulated at connecting and tapping points.
15. Mobile power equipment shall be connected with the use of flexible conductor safely protected against mechanical damage. All power installation devices (distribution boxes, sockets, etc.) used must be certified products only.
16. Electric lighting devices of the р-р class shall be used for illuminating halls and stands. It shall not be allowed to use diffusers made of acrylic plastic, polystyrene and other flammable materials in lighting fixtures. The distance between intensifying lighting fixtures and combustible or slow burning surfaces shall be equal to at least 40 cm.
17. Demonstration of operating models and units using flammable liquids or combustible gases in exhibition halls shall be allowed with the provision that these are pumped via pipelines from containers installed outside the building and the exhaust gases are vented to the outside. Installation and demonstration of fire-hazardous exhibits and processes (welding and soldering, other processes involving open fire, combustible solvents, etc.) shall be subject to approval by the fair (exhibition) management.
18. Storage of promotional materials and goods shall not be arranged in the pavilion buildings. They shall be kept in the office premises in quantities not exceeding daily requirements. Exhibits, standby equipment, crates and packages shall be stored outside the pavilions or in specially allocated premises.
19. Smoking inside exhibition pavilions shall be allowed only in places which are specially allocated for this purpose and in negotiation rooms provided with ashtrays.
20. Welding and other fire-hazardous work shall be carried out with written authorization of the exhibition management; existing fire safety regulations shall be carefully followed in the process.
21. All other issues which remain beyond the scope of the present regulations and which might arise during set-up, operation and dismantling of fairs and exhibitions shall be settled on site by the management of the exhibition, the pavilion administration and а representative of the fire brigade.
22. If the design of an exposition does not meet the present regulations, the exhibition management shall be entitled to demand from the exhibitors and/or their stand builders dismantling of the exposition.
23. All the fair participants shall be required to know and follow fire safety regulations, to know how to behave in case of а fire and use fire-fighting means. In accordance with the laws of the Russian Federation, the State Fire Fighting Services may impose а penalty on all fair participants including foreign companies for the breach of the fire safety regulations.
9 March, 2019 | Saturday | 08.00 - 12.00 | Hall marking |
12.00 - 20.00* | Stand construction (Space only) | ||
10 March, 2019 | Sunday | 08.00 - 20.00* | Stand construction (Space only) |
11 March, 2019 | Monday | 08.00 - 20.00 | Stand construction |
12.00 - 20.00 | Delivery of exhibits | ||
12.00 - 18.00 | Exhibitors registration | ||
12 March, 2019 | Tuesday | 08.00 - 18.30** | The exhibition is open to exhibitors |
10.00 - 18.00*** | The exhibition is open to visitors | ||
13 March, 2019 | Wednesday | 09.00 - 18.30 | The exhibition is open to exhibitors |
10.00 - 18.00 | The exhibition is open to visitors | ||
14 March, 2019 | Thursday | 09.00 - 20.00 | The exhibition is open to exhibitors |
10.00 - 16.00 | The exhibition is open to visitors | ||
16.00 - 20.00 |
Removal of exhibits (WITHOUT DISMANTLING OF STANDS) |
||
20.00 | The equipped area must be freed | ||
15 March, 2019 | Friday | 08.00 - 20.00 | Dismantling (raw space only) |
* In case you cannot finish stand construction by the official closing time , you can order overtime. Please apply for an extension to the Service Center of Pavilion 1 not later than 3 hours prior to the official closing hours.
Extension is payable.
** During the show days Exhibitors will have access to the exhibition halls an hour before the official fair opening and 30 minutes after the official closing hours. Electricity will be switched on and off accordingly.
*** Visitor registration will be closed 30 minutes before the official closing hours.
Business Media Russia
www.businessmediarussia.ru
Tel. /Fax: +7 (495) 649 69 11
Ms. Yulia Trushkina, yulia.trushkina@businessmediarussia.ru
9 March, 2019 | Saturday | 08.00 - 12.00 | Hall marking |
12.00 - 20.00* | Stand construction (Space only) | ||
10 March, 2019 | Sunday | 08.00 - 20.00* | Stand construction (Space only) |
11 March, 2019 | Monday | 08.00 - 20.00 | Stand construction |
12.00 - 20.00 | Delivery of exhibits | ||
12.00 - 18.00 | Exhibitors registration | ||
12 March, 2019 | Tuesday | 08.00 - 18.30** | The exhibition is open to exhibitors |
10.00 - 18.00*** | The exhibition is open to visitors | ||
13 March, 2019 | Wednesday | 09.00 - 18.30 | The exhibition is open to exhibitors |
10.00 - 18.00 | The exhibition is open to visitors | ||
14 March, 2019 | Thursday | 09.00 - 20.00 | The exhibition is open to exhibitors |
10.00 - 16.00 | The exhibition is open to visitors | ||
16.00 - 20.00 |
Removal of exhibits (WITHOUT DISMANTLING OF STANDS) |
||
20.00 | The equipped area must be freed | ||
15 March, 2019 | Friday | 08.00 - 20.00 | Dismantling (raw space only) |
* In case you cannot finish stand construction by the official closing time , you can order overtime. Please apply for an extension to the Service Center of Pavilion 1 not later than 3 hours prior to the official closing hours.
Extension is payable.
** During the show days Exhibitors will have access to the exhibition halls an hour before the official fair opening and 30 minutes after the official closing hours. Electricity will be switched on and off accordingly.
*** Visitor registration will be closed 30 minutes before the official closing hours.
Address: Crocus Expo, Moscow region, Krasnogorsk, 143400, Russia
Floor Loading: The maximum permitted load on the pavilion floor is 3,000 kg per 1 sq.m.
Attention: Point loading is not allowed; stress must always be distributed Ceiling height of the pavilion: max ceiling height in the pavilion depends on your booth location. To clarify the height of the ceiling above your booth, please contact the Technical Department.
General pavilion security will be ensured by the venue guards 24 hours. The hall will be locked from 20.00 till 8.00 during the exhibition period.
Attention: Exhibitors are responsible for ensuring individual security of your stand during the fair hours,you can order individual security for your stand In chapter "Services".
According to "Basic requirements while running events in Crocus Expo IEC" any works on cleaning in the Exhibition Center can be carried only be the Administrative department of "Crocus Expo". Any third party involvement in cleaning of areas on the territory of the Exhibition Center and stands (both standard and individual construction) are strictly forbidden.
NOTE! In case the requirements are not followed by exhibitor the Administartion of IEC "Crocus Expo" apllies fine of 500 000 rubles.
Exhibitors: Badges allow exhibitors and their personnel to enter the exhibition centre and the exhibition hall.
Contractors: Stand constructors' badges for the personnel involved in your stand construction are valid only during the construction / dismantling period. The badges can be obtained in the Service Centre in the lobby of Pavilion 1 in accordance with a list prepared in advance. The list containing the passport details of your stand constructors is to be made in 2 copies on the letterhead of your company.
Columns, pillars, fire points and/or utility connection points may not always be conveniently located with regards to the stands allocated. This may result in longer lengths of cables and pipes being visible, possibly across your stand.
A booth must be provided with rear and side walls of a minimum height of 250 cm. Construction may exceed this height only upon prior agreement with the Organiser. No part of the stand structure may extend beyond the boundaries of the space allocated.
The noise level coming from the stand must not exceed 75 dB at the stand boundary. In case exhibitors at the neighbouring stands are disturbed by the noise coming from your booth, the Organiser reserves the right to demand reducing the noise level. In case the demand is ignored, the Organiser reserves the right to switch off the noise source and to impose a fine according to the venue prices.
The cost of participation in the trade fair includes liability insurance. Exhibitors are responsible for the arrangement of any other insurance including loss of expenses caused by cancellation or abandonment of the show and loss of or damage to exhibits or other property on their stands.
Please follow the below procedure:
- prepare a letter with a list of equipment and exhibits in 3 copies on the letterhead of your company;
- the letter is to be stamped in the Service Centre of Pavilion 2;
- Move-in/move-out of the exhibits can be made through mounting gates of hall 7 basing on the signed letter and the car pass to loading/unloading zone
Additional car passes can be ordered in section “Services”: CAR PASSES TO LOADING/UNLOADING ZONE
Attention: Exhibitors who ordered raw space can bring in their exhibits only after agreement of their stand layout with of the Organiser and the general fair constructor Build Expo
Attention: Remember to keep one copy of your move-in letter till the end of the exhibition; move-out of exhibits will be authorized based on this document. Move-in / move-out of exhibits during the fair opening hours is prohibited.
Sample letter: Exhibitor's letterhead
Loading / unloading and rigging work in the exhibition centre is carried out by the transportation department of Crocus Expo during the construction and dismantling period from 8.00 to 20.00. You can order these services in the transport department of the Service Centre.
phone: +7 495 727 11 38
Attention: The technical division shall be informed of the size and weight of bulky items not later than 30 days prior to installations
All stand equipment ordered (according to your application contract and additional order through this manual forms) will be available on а loan basis only for the duration of the exhibition. Wall panels and other stand material must be returned after the exhibition without any damage caused by nailing, drilling, wall papering, inappropriate self-adhesive tape etc. The cost of repair or replacement of damaged equipment will be charged to the exhibitor. No additional fittings may be attached to the stand shell structure so please ensure that you have enough chain, hooks, etc. to hang posters, banners, etc.
Attention!!! It is strictly forbidden to use your own lighting equipment.
(lights, spotlights etc.)
Stands will be built using Octanorm or other systems, that is aluminum poles and beams and plastic laminated panels.
The overall size of standard wall panels used is - 100 х 250 cm.
In case any items included in the standard package are not used, the cost of these items is not reimbursed.
Keys for folding or hinged doors and/or locks for cupboards and/or showcases can be collected in the Service Center on-site against а refundable deposit of 20 EUR/20 $.
The stand layout is to be drawn on the sketch. Please indicate the positions of all ordered items using the metre-scaled grid and return it with your order forms. To stabilize construction it might be essential to include additional supporting poles and beams or wall panels which are not necessarily shown on our stand layouts. For further information please contact the Organiser's Technical Service.
It is а must for exhibitors who ordered raw space to comply with the following rules and regulations with regards to their stand design, construction and decoration:
1. The namе of the exhibitor's stand builder incl. contact details need to be advised to the Organiser immediately upon receipt of this information. The Organiser reserves the right to refuse entry to the setup to the stand builders who systematically break accident prevention rules and fire safety regulations currently in force.
2. You need to fulfill the following requirements regarding your stand construction:
- А floor covering (eg. carpet) and also rear and side walls of а minimum height of 250 cm must be provided by an exhibitor or their stand builder. Construction may exceed а height of 250 cm only upon а written permission of the Organiser.
- Exhibitors are allowed to place logos and advertising constructions on the inner surface of the stand only.
- All the visible parts of the stand should be decorated not to spoil the exposition view.
- No part of the stand structure mау extend beyond the boundaries of the site allocated. In case this rule is broken, the Organiser reserves the right to stop the set-up of your stand.
- The exhibitor and/or the stand constructor need to provide the stand with the name of the exhibitor as the stand number to the aisles.
3. Before erecting your stand or positioning your outdoor exhibits, the Organiser's on-site office must be contacted to ensure that the correct space is being occupied. If а stand is built in а wrong place and the Organiser has not been contacted beforehand, the stand will have to be dismantled at your own expense and built up again in the correct space.
4. After the carpet has been removed, the floor must be cleared of any double sided sticky tape.
5. The cost of repair or replacement of damaged pavilion facilities/ equipment will be charged to the exhibitor.
6. Double-Decker Booths
There is 50 % а surcharge on the space occupied by double-decker stands. If this has not already been booked through the space application form, it must be paid in full before the start of the exhibition. Double-decker stands must be fitted with fire-extinguishing means.
7. Approval of space only stands:
Your stand design requires approval by both the Organiser and Build Expo
- the general constructor of the fair.
7.1. The following documents have to be presented to the Organiser for approval at least two months before set-up:
- а technical stand layout indicating all measurements incl. heights. The position of entry points for ordered electricity, water, telephone connections, etc., must also be clearly marked on the stand layout.
- an electric supply plan indicating the power of each energy consumer.
7.2. The following documents have to be presented to Build Expo for approval at least two months before set-up:
- licences of all the companies involved in the project design; licences for construction and electrical mounting;
- а technical drawing of the stand including the name of the company, the stand number and size, marking the existence of the 2nd level and its space, plan of the 1st and 2nd levels, side view, specification of the type of building materials;
- an electric project of the stand with specifications of voltage, maximum capacity of every equipment unit, all the power points with detailed interpretation of symbols;
- а list of electricians of at least 3rd qualification level who take part in electrical mounting as well as copies of their identification cards;
- а coру of the electricians' examination journal according to the rules and regulations of the Russian Federation;
- а сору of the assignment order for an electrician in charge (at least 4th qualification level);
- а list of assembling workers who take part in assembling and dismantling of the stand;
- а сору of the assignment order for а person in charge of assembling/dismantling activities and for а person responsible for safety measures at the stand;
- а letter with the name of the company for which the building is done with the list of the equipment which is brought in and taken out;
- certificates of fire safety for all stand materials incl. floor coverings, acts about fireproofing treatment of burning materials used in stand decoration.
For a complete list of documents required for approval of the stand, please call: +7(495) 727-26-71 / +7 (495) 727-26-26
For issues related to fire safety, please call: +7(495) 544-41-32.
If you have any queries, please, contact Technical Department: +7 (495) 649-69-11
Attention! If you entrust а third party with your stand building, please make sure they are informed of the above.
Details are available at www.buiIdexpo.ru
All stands must be equipped and decorated by the end of set-up (see Time Table) Any unattended boxes/containers left randomly around the hall by 16:00 on the last set-up day may be removed from your stand at your expense.
Attention! The removal and packing of exhibits as well as the dismantling of stands are not allowed before the exhibition is officially closed. The construction / dismantling of stands must be finished by the time indicated at Time Table.
In case you cannot finish stand construction by the official closing time, you can order overtime.
Extension is payable.
1.1. Only companies and organizations licensed to conduct electrical installation can be assigned to carry out such services at exhibitors' stands.
1.2. Electrical installation and the equipment at exhibitors' stands can be carried out only by persons complying with the professional requirements and qualified according to electrical safety standards (corresponding to the 3rd or higher grade of the Russian electrical safety standard).
1.3. In the case where а subcontractor is commissioned by the exhibitor to carry out electrical installation and services at the exhibition stand (or in case where the exhibitor carries out the installation on his own) Build Expo will authorize the subcontractor's personnel assigned to carry out such services according to the personnel list signed by the subcontractor. Build Expo and Crocus Expo Energocentr will supervise the installation progress. The manager of the installation company (or the exhibitor himself) will assign а person to be responsible for the electrical equipment at the stand and will submit the authorized personnel list for permits to be issued by Crocus Expo.
All electrical installations must be carried out according to the current Regulations for the Operation of Electrical Equipment (РТЕЕР),Safety Regulations (РТВ), Regulations for Electrical Installation (РUE), Fire Protection Regulations and Construction Engineering Regulations of the Russian Federation (SNIP). Special requirements for fairs and exhibitions must be also observed.
1.4. Electrical installations must be carried out according to the stand layout to be provided by the exhibitor. The layout should detail the positions of the electric power and lighting equipment, rated voltage, maximum capacity for all electrical units, and terminal points for connecting the equipment to power supply sources.
1.5. Upon issuing the permits to work at the exhibitor's stand, installation companies shall be in charge of supervising the personnel authorized to carry out electrical Installations.
1.6. Аll operations at or near power circuits must be carried out only after disabling the power supply.
1.7. When laying exposed circuits, provided no mechanical damaging is possible, Fables with а fire protection shield must be used.
1.8. At exposed places and where people pass, cables must be protected with special covers.
1.9. Open wiring and mounting of lighting equipment on structures are not permitted.
1.10. For all wire/cable connections and Junctions, special clips and plugs must be used. Connection of power-consuming equipment to mains through direct wiring is not permitted.
The supply table for the 380/2208 leading-in device (power panel) of the exposition stand must be five wire. The lines of single-phased electric wiring must be three wire. It is permitted to use four wire cable if the thread section is not less than 10 mm2 along copper. The stand hardware must have neutral earthing according to PUE requirements.
1.11. For mobile and portable power-consuming equipment, flexible wires/ cables protected against mechanical damaging must be used.
1.12. All stands must be equipped with power panels with RSD (residual current protective device) according to PUE requirements and with proper design load of extra current and overload protective devices installed separately for the lighting network and the power supply for equipment. As well as stand by equipment which is permanently switched on (such as fax machines, refrigerators etc.)
1.13. Free access must be provided to the main electricity terminal.
1.14. Lighting equipment for hills and stands must comply with the Fire Hazard Regulations grade 82 Lighting equipment with lenses made of plexiglass, polystyrol and/or other easily flammable materials may not be used. Lights should be installed so that the distance to flammable surfaces shall be no less than 40cm.
1.15. Upon completion of installation and presenting the Act of Quality Control of Installation Work Conducted by Constructor at Exhibition signed by Build Expo, а representative of Crocus Expo Energocentr must check the quality of the installation and connect the installed equipment to the power supply sources of Crocus Expo according to the layout.
1.16. Crocus Expo Energocentr must switch on the power supply to the switchbox at the exhibitors stand upon presenting the Act of Quality Control of Installation Work Conducted by Constructor at Exhibition and in the presence of the exhibitor's representative in charge of the electrical equipment (installation), and upon signing the Division of Liability Act for the Operation of Electrical Equipment Rated at max. 1000 V which specific the division of liability between Crocus Expo and the exhibitor (power consumer).
1.17. Exhibitors must supervise the state of the electrical equipment installed and operated at their stands for the duration of the exhibition in accordance with the Division of Liability Act.
1.18. Upon termination of the exhibition а representative of the exhibitor/subcontractor in charge of dismantling the electrical equipment must apply to а technician of Crocus Expo Energocentr authorized to disable the power supply to the switchbox of the exhibitors stand.
1.19. The dismantling of electrical equipment and its disconnection must be carried out by the same personnel who carried out the installation.
2. LIABILITY
2.1. Property rights and liability for electrical equipment and networks for the duration of the exhibition are stipulated in the Division of Liability Act to be signed by the parties immediately prior to the delivery of power to the stand.
2.2. Energocentr is in charge of operating the power supply sources of Crocus Expo.
2.3. During mounting, running and dismantling periods of the exhibition, electrical equipment of the stand including the mains cable will be operated by the exhibitor.
2.4. Crocus Expo Energocentr as the electric power provider for the exhibitors stand has the right to disable the power supply in case of emergency to prevent accidents and as a preventive measure in case of incidents which may be caused by gross violation of the regulations specific in PTEEP and PTB.
2.5. The exhibitor as the electric power consumer at the exhibition may not connect additional units which are not specific in the application to the stand terminal without obtaining the permission of Crocus Expo Energocentr.
2.6. In case of violation of these Regulations, the exhibitor shall be liable according to the Russian law.
1. The management of the exhibition provides pavilions (premises) in the condition suitable for holding an exhibition and guarantees compliance with basic fire safety regulations.
2. Exhibitors are responsible for compliance with fire safety regulations during installation, actual operation and dismantling of the event.
3. Compliance with the present rules is supervised by the technical personnel of "Crocus Expo", the management of the exhibition and by the state fire protection authorities.
4. The exposition plan of space only stands shall be submitted by exhibitors or their stand builders to "Build Expo" as regards fire safety regulations at least two months before the announced date of installation. Exhibitors with equipped space or а custom build stand do not need to submit plans tо "Build Expo "but have to provide information according to 4.1. 4.2, 4.3 to the Organiser;
4.1. The layout of exhibits, offices, various auxiliary premises (cinema hall, film projecting rooms, kitchen, dining rooms, restaurants, bars, information desk), showing all dimensions and tied up with а particular exposition area;
4.2. Location of evacuation exits, fire hydrants, internal fire cocks and power cabinets according to the copy of the pavilion plan from "Build Expo”. Unobstructed access to the exits, fire hydrants, internal fire cocks and power cabinets and an adequate zone required for their normal operation must be provided;
4.3. Machines and other exhibits displayed In operation, operating principles of engines, fuel, lubricants and other material used.
Attention: Exposition plans shall be provided in 2 copies. The legends and Inscriptions in the plans shall be made in the Russian language.
5. The exhibitor shall submit, at least one month before the commencement of set-up, to "Crocus Expo" information about all radioactive, inflammable and explosive materials and exhibits to enable coordinated safety measures to be taken. Importation of these materials and exhibits without the authorization of "Crocus Expo" shall not be allowed.
6. Stationary stand structures must be made of conventional building materials (of а normal flammability class). Fireproof and slow burning materials shall be used for finishing the interior of stands, offices, podiums, ceilings and fencing. All flammable materials must be treated with а fireproofing compound.
The use of draping materials from flammable plastics not treated with а fireproofing compound, shall not be allowed.
Double decker stand constructions as well as stands with а higher fire risk must be additionally equipped with fire alarms connected to the central fire alarm station of the exhibition complex.
Documents describing the flammability degree of all stand materials used in the organization/build-up of the exhibition shall be submitted.
7. Carpets and runners used in the pavilions shall be securely attached to the floor along the perimeter and at the joints thereof. These shall be made of а slow burning material (resisting а burning cigarette or match).
8. Stationary film projectors should be placed in areas or chambers made of fireproof materials and have isolated exit to staircases which are not connected with areas occupied by people.
9. During set-up and dismantling the approach ways (passages) of the pavilions shall be kept clear. Unneeded transportation crates, packaging and other materials and equipment shall immediately be removed from the pavilions.
10. Threshold and turnstiles shall not be set up in the evacuation and traffic paths. Aisles for visitors shall have а width of at least three (3) meters and а circular layout and offer free access to evacuation passages, power cabinets, fire boxes and other fire-fighting facilities. Stairways, evacuation exits, passages, corridors and vestibule should always be kept free from any objects preventing the flow of people.
It is prohibited to arrange expositions made of flammable materials, offices and service rooms in the stairways.
11. The use of electrical and gas-fired devices for making tea or coffee shall be allowed only in rooms specially allocated and equipped for these purposes by agreement with the fire safety service.
Electrical heating devices, refrigerators and air conditioners shall be connected to separate networks equipped with starting protection devices.
12. The following is forbidden in the exhibition pavilions / stands: construction of storage rooms and showcases for combustible and flammable liquids, installation of combustible gas containers and demonstration of operating exhibits using open flame.
13. If the permissible current of low-power electrical devices (electric motors, transformers, etc.) mounted on an electrically powered stand is below the rated value of the automatic protection device of the network, additional electrical protection shall be provided. All electrical units shall be adequately grounded. It is necessary to have certificates of measurements of impedance of electrical wiring, which need to be provided to the fire police of "Crocus Expo".
14. In the absence of а threat of mechanical damage being done to open electric networks, it shall be allowed to use cables clad in а non- combustible or slow burning sheathing. All wire and cable connections and tappings shall be made by welding, soldering, moulding or the use of special-purpose clamps. Wire and cable strands must be reliably insulated at connecting and tapping points.
15. Mobile power equipment shall be connected with the use of flexible conductor safely protected against mechanical damage. All power installation devices (distribution boxes, sockets, etc.) used must be certified products only.
16. Electric lighting devices of the р-р class shall be used for illuminating halls and stands. It shall not be allowed to use diffusers made of acrylic plastic, polystyrene and other flammable materials in lighting fixtures. The distance between intensifying lighting fixtures and combustible or slow burning surfaces shall be equal to at least 40 cm.
17. Demonstration of operating models and units using flammable liquids or combustible gases in exhibition halls shall be allowed with the provision that these are pumped via pipelines from containers installed outside the building and the exhaust gases are vented to the outside. Installation and demonstration of fire-hazardous exhibits and processes (welding and soldering, other processes involving open fire, combustible solvents, etc.) shall be subject to approval by the fair (exhibition) management.
18. Storage of promotional materials and goods shall not be arranged in the pavilion buildings. They shall be kept in the office premises in quantities not exceeding daily requirements. Exhibits, standby equipment, crates and packages shall be stored outside the pavilions or in specially allocated premises.
19. Smoking inside exhibition pavilions shall be allowed only in places which are specially allocated for this purpose and in negotiation rooms provided with ashtrays.
20. Welding and other fire-hazardous work shall be carried out with written authorization of the exhibition management; existing fire safety regulations shall be carefully followed in the process.
21. All other issues which remain beyond the scope of the present regulations and which might arise during set-up, operation and dismantling of fairs and exhibitions shall be settled on site by the management of the exhibition, the pavilion administration and а representative of the fire brigade.
22. If the design of an exposition does not meet the present regulations, the exhibition management shall be entitled to demand from the exhibitors and/or their stand builders dismantling of the exposition.
23. All the fair participants shall be required to know and follow fire safety regulations, to know how to behave in case of а fire and use fire-fighting means. In accordance with the laws of the Russian Federation, the State Fire Fighting Services may impose а penalty on all fair participants including foreign companies for the breach of the fire safety regulations.
Orders for technical service has to be placed not later than the exhibition deadline,
In case of order placement after the exhibition deadline, Technical department cannot guarantee the full service delivery.
In cases when Client does not provide requested technical documentation needed for order confirmation, Organizer reserves the right of order cancellation.
Approved order has to be fully paid in 5 days after the date of invoicing, but not later than the first assembling date.
In case of late payment, Organizer reserves the right to cancel the order. The new order will be placed according to the current prices and surcharge rates.
In case of order cancellation less than 30 days in prior to the first assembling day of the Exhibition, Participant has to pay 50% of order. In case of order cancellation less than 15 days in prior before the firs assembling date, Participant has to pay 100% of the order.
Any changes of confirmed order entails its cancellation and registration of a new order according to the current prices and surcharge rates.
Orders from Contractor organizations of the Exhibitor (advertising agencies, builders and others) are accepted only after the written confirmation of the status of these organizations from the Exhibitor's side.