General information

1. VENUE

Address: 7/1, 5-iy Luchevoy prosek, Moscow 107014, Russia

Exhibition ground_NEW.jpg

Floor Loading: The maximum permitted load on the pavilion floor is 2.500 kg per 1 sq.m.
Attention: Point loading is not allowed; stress must always be distributed Ceiling height of the pavilion: max ceiling height in the pavilion depends on your booth location. To clarify the height of the ceiling above your booth, please contact the Technical Department.

2. SECURITY

General pavilion security will be maintained by guards during fair hours. The pavilion will be closed from 20.00 till 8.00.
Attention: Exhibitors are resposible for ensuring individual security of their booths.
You can order individual security for your stand In chapter "Services".
The organizer is not responsible for the safety of your belongings at the booth.

3. ACCESS TO THE VENUE

Exhibitors: Exhibitor Passes allow exhibitors and their personnel access to the exhibition center.
Contractors: Work passes (which are not valid during the exhibition) will be issued by Sokolniki to all personnel involved in the set-up and dismantling of your stand. To receive these passes upon arrival you need to present the Sokolniki on-site office with 2 copies of a letter asking for these work passes and listing the names, nationalities and passport numbers of the set-up personnel. These passes must be worn at all times. The security guards have strict orders to refuse entry to any personnel not showing the correct pass.

4. STAND LOCATION IN THE PAVILION, BOOTH DIMENSIONS

Columns, pillars, fire points and/or utility connection points may not always be conveniently located with regards to the stands allocated. This may result in longer lengths of cables and pipes being visible, possibly across your stand.
Exhibitors or their stand builders must provide rear and side walls of a minimum height of 250 cm. The construction may exceed the height of 250 cm, but only with a written permission of the Organiser. No part of the stand structure may extend beyond the boundaries of the site allocated.

5. NOISE LEVELS

The noise level coming from the stand must not exceed 75 dB and 95 dB at outdoor area at the stand boundary. Please be advised that the Organiser and the local management reserve the right to close down the noise source after a verbal warning and to impose a fine according to Sokolniki prices.
Attention: The Organiser reserves the right to switch off the noise source and imply a penalty if the noisemaker ignores the previous notice.

6. INSURANCE

The Organisers have insured public liability for the duration of the show on behalf of those Exhibitors who have paid for this service. Exhibitors are responsible for the arrangement of any other insurance, including loss of expenses caused by cancellation or abandonment of the show and loss of or damage to exhibits or other property on their stands.

Information about stand construction

1. EQUIPPED BOOTHS

All ordered stand equipment (according to your application contract and additional order on this manual forms) will be available on a loan basis only for the duration of the exhibition. Wall panels and other stand material must be returned after the exhibition without any damage caused by nailing, drilling, wall papering, inappropriate self-adhesive tape etc. The cost of repair or replacement of damaged equipment will be charged to the exhibitor. No additional stand fittings or display may be attached to the stand shell structure so please insure that you have enough chain, hooks etc. to hang posters and other displays.
Stands will be built using Octanorm or other systems using aluminum poles and beams and plastic laminated panels.
The overall size of the wall panels used as a standard is ~100×250 cm
No financial credit can be given for items included in these packages but not utilized.
Keys for folding or hinged doors and/or locks for cupboards and/or showcases can be collected in the Organiser's office on-site against a returnable deposit of 20 EUR.
To stabilize construction it might be essential to include additional supporting poles and beams or wall panels which are not necessary shown on our stand layouts. For further information please contact the Technical Division.

2. RAW SPACE

Exhibitors with space only sites must comply with the following rules and regulations with regards to their stand designing, building up and decorating:
1. The name of the exhibitor's stand builder incl. contact details has to be advised to the Organiser immediately upon receipt of this information. The Organiser reserves the right to refuse entry to the set-up those stand builders who systematically break accident prevention rules and fire safety regulations currently in force.
2 You need to fulfill the following requirements regarding your stand construction:
-A floor covering (e.g. carpet) must be provided by the exhibitor or his stand builder. Construction may exceed a height of 600 cm, but only with the permission in writing of the Organiser, after receipt of the proposed stand design, prior to the exhibition.
- The open sides of the stand according to the space application form and general floor plan of the exhibition shall not be closed by the exhibitor without permission in writing from Technical Department.
-Exhibitors are permitted to place logos and advertising constructions on the inner surface of the stand only.
-Please note that company names, logos and graphics are not permitted on the reverse side of your wall overlooking neighbouring stands.
-The reverse side of your wall/s visible from aisles and also if it overlaps the height of those on neighbouring stands (6,0 m. shell scheme) must be of neat appearance (only white colour accepted).
-No part of the stand structure may extend beyond the boundaries of the site allocated. In case this rule is broken, the Organiser reserves the right to stop the set-up of your stand.
-The exhibitor and/or his stand constructor have to provide the stand with the fascia panel which prominently displays the name of the exhibitor as well as the stand number to the aisles.
3. Before erecting your stand or positioning your outdoor exhibits, the Organiser's on-site office must be contacted to ensure that the correct space is being occupied. If a stand is built in the wrong space and the Organiser has not been contacted beforehand, you will be forced to dismantle your stand at your own expense and built it again in the correct space.
4. Exhibitors or their stand builders have to completely remove from the floor any double-sided sticky tape that has been used for carpeting.
5. The cost of repair or replacement of damaged pavilion facilities/ equipment will be charged to the exhibitor.
6. Double-Decker Booths
There is a surcharge on the space occupied by double-decker stands. If this has not already been booked through the space application form it must be paid in full before the start of the exhibition. Double-decker stands must be fitted with a sprinkler system and with fire extinguishers.
Approval of space only stands:
Your stand design requires approval by Technical Department and ECC “Sokolniki” - the general constructor of the fair.
7.1. The following documents have to be presented to the Technical Department for approval at least 45 days before build-up period:
-A technical stand layout indicating all measurements incl. heights. The position of entry points for ordered electricity, water, telephone connections, etc., must also be clearly marked on the stand layout.
-An electrical plan indicating the power of each energy consumer.
7.2. Exclusive stand: any stand custom-made of non-standard exhibition systems, elements and materials using special creative and technological solutions, which are not subject to duplication.
To receive the permission to carry out the installation, the exhibitor or his contractor shall provide Sokolniki with the following documents by the following date:
- 45 days prior to the beginning of the mounting of stands :
- a letter about the stand construction;
- a license to carry out electric installation and other engineering work;
- a stand scheme made in the isometric projection;
- in the isometric projectio for the two-storey stand;
- a certificate for a load-bearing unit for the two-storey stand;
- a computing for the load-bearing unit of the two-storey stand with an attached position plan of construction elements;
- a 1:100 scale drawing, witch indicates all sizes of the stand elements, with sectional views, signed by the designer in charge and stamped by the company, which carried out the project of the stand;
- electrical specifications indicating necessary power load, layouts of exhibition stand indicating locations of electric power and lighting installations;
- a list (made on the company's form) of electricians taking part in the installation of the stand signed by the company's head;
- permission of the fire department Sokolniki shall reserve the right to request additional information connected with stand installation safety.

To find out details about the approval procedure, please contact:
Sokolniki Mr. Ivan Kozin, phone: +7(495) 995-0595 ext. 434
Attention! If you entrust a third party company with your stand building, please advise them of all details of this section.

3. DEADLINES ON-SITE

All stands must be equipped and decorated by the official closing time of build-up (see Time Table). Any boxes/cartons which have not been unpacked by 16:00 on the last day of set-up may be removed from your stand at your expense.
Attention! The removal and packing of exhibits as well as the dismantling of stands are not allowed before the close of the exhibition. The dismantling of stands must be finished by the time indicated at Time Table. Please note that the Organiser is not responsible for any loss on the exhibitors stand after the dismantling deadline.

Electrician's work requirement

1. Electrical installation requirements.
1.1. Only companies and organisations licensed to conduct electrical installations can be assigned with carrying out such services at exhibitors' stands.
1.2. Electrical installations and maintenance of the equipment at exhibitors' stands can be carried out only by persons complying with the professional requirements and qualified according to electrical safety standards (corresponding to the 3rd or higher grade of the Russian electrical safety standard).
1.3. In the case where a subcontractor is commissioned by the exhibitor to carry out electrical installation and services at the exhibition stand (or in case where the exhibitor carries out the installation on his own). ECC “SOKOLNIKI” will authorize the subcontractor's personnel assigned to carry out such services according to the personnel list signed by the subcontractor. ECC “SOKOLNIKI” energocentr will supervise the installation progress. The manager of the installation company (or the exhibitor himself) will assign a person to be responsible for the electrical equipment at the stand and will submit the authorized personnel list for permits to be issued by ECC “SOKOLNIKI”.
All electrical installations must be carried out according to the current Regulations for the Operation of Electrical Equipment (PTEEP), Safety Regulations (PTB), Regulations for Electrical Installation (PUE), Fire Protection Regulations and Construction Engineering Regulations of the Russian Federation (SNiP).Special requirements for fairs and exhibitions must be also observed.
1.4. Electrical installations must be carried out according to the stand layout to be provided by the exhibitor. The layout should detail the positions of the electric power and lighting equipment, rated voltage, maximum permissible loads for all electrical units, and terminal points for connecting the equipment to power supply sources.
1.5. Upon issuing the permits to work at the exhibitor's stand, installation companies shall be in charge of supervising the personnel authorized to carry out electrical installations.
1.6. All operations at or near power circuits must be carried out only after disabling the power supply.
1.7. When laying exposed circuits, provided no mechanical damaging is possible, cables with a fire protection shield must be used.
1.8. At exposed places and where people pass, cables must be protected with special ramps/gangways.
1.9. Open writing and mounting of lighting equipment on structures are not permitted.
1.10. For all wire / cable connections and junctions, special clips and plugs must be used. Connection of power-consuming equipment to mains through direct wiring is not permitted.
The supply cables for the 380/220 B leading-in device (power panel) of the exposition stand must be five-wire. The lines of single-phased electric wiring must be three-wire. It is permitted to use four-wire cable if the thread section is not less than 10 mm 2 along copper.
The stand hardware must have neutral ear thing according to PUE requirements.
1.11. For mobile and portable power-consuming equipment, flexible wires/cables protected against mechanical damaging must be used.
1.12. All stands must be required with power panels with RSD (residual current protective device) according to PUE requirements and with proper design load of extra current and overload protective devices installed separately for the lighting network and the power supply for equipment, as well as stand-by equipment which is permanently switched on (such as fax machines, refrigerators etc.)
1.13. Free access must be provided to the main electricity terminal.
1.14. Lighting equipment for halls and stands must comply with the Fire Hazard Regulations grade B2 Lighting equipment with lenses made of plexiglass, polystyrol and/or other easily flammable materials may not be used. Lights should be installed so that the distance to flammable surfaces shall be no less than 40 cm.
1.15. Upon completion of installation work and presenting the Act of Quality Control of Installation Work Conducted by Constructor at Exhibition signed by ECC “SOKOLNIKI” Energocentr must check the quality of the installation and connect the installed equipment to the power supply sources of ECC “SOKOLNIKI” according to the layout.
1.16. ECC “SOKOLNIKI” Energocentr must switch on the power supply to the switchbox at the exhibitor's stand upon presenting the Act of Quality Control of Installation Work Conducted by Constructor at Exhibition and in the presence of the exhibitor's representative in charge of the electrical equipment (installation), and upon signing the Division of Liability Act for the Operation of Electrical Equipment Rated at max. 1000 V which specifies the division of liability between ECC “SOKOLNIKI” and the exhibitor (power consumer), see Section 3 of the present Enclosure.
1.17. The exhibitor must supervise the state of the electrical equipment installed and operated at exhibitors' stands for the duration of the exhibition in accordance with the Division of Liability Act.
1.18. Upon termination of the exhibition a representative of the exhibitor/subcontractor in charge of dismantling the electrical equipment must apply to a technician of ECC “SOKOLNIKI” Energocentr authorized to disable the power supply to the switchbox of the exhibitor's stand.
1.19. The dismantling of electrical equipment and its disconnection must be carried out by the same personnel who carried out the installation.
2. Liability.
2.1. Property rights and liability for electrical equipment and networks for the duration of the exhibition are stipulated in the Division of Liability Act to be signed by the parties to the power supply contract (Power Supplier and Power Consumer) immediately prior to the delivery of power to the stand.
2.2. Energocentr is in charge of operating the power supply sources of ECC “SOKOLNIKI” Fairgrounds.
2.3. During mounting, running and dismantling periods of the exhibition, electrical equipment of the stand including the mains cable will be operated by the exhibitor.
2.4. ECC “SOKOLNIKI” Energocentr as the electric power provider for the exhibitor's stand has the right to disable the power supply in case of emergency to prevent accidents and as a preventive measure in the case of incidents which may be caused by gross violation of the regulations specified in PTEEP and PTB.
2.5. The exhibitor as the electric power consumer at the exhibition may not connect additional loads which are not specified in the application to the stand terminal without obtaining the permission of ECC “SOKOLNIKI” Energocentr.
2.6. In the case of violation of these Regulations, the exhibitor shall be liable according to the Russian law.

Fire safety regulations

1. The management of the exhibition provides pavilions (premises) in good condition for an exhibition and guarantees basic fire safety conditions, taking account of construction rules and regulations.
2. Exhibitors are responsible for fire safety and compliance with these fire safety regulations during installation, actual operation and dismantling of exhibitions.
3. Compliance with the present rules is supervised by the technical personnel of ECC “SOKOLNIKI”, the management of the exhibition and by the state fire protection authorities.
4. The exposition plan of space only stands shall be submitted by the exhibitor or his stand builder to ECC “SOKOLNIKI” as regards fire safety regulations at least two months before the announced commencement date of installation. (Exhibitors with equipped space or having booked a custom build stand do not need to submit plans to ECC “SOKOLNIKI”, but have to provide information according to 4.1, 4.2, and 4.3 to the Organiser).
4.1. The layout of exhibits, offices, various auxiliary premises (cinema hall, film projecting rooms, kitchen, dining rooms, restaurants, bars, information desk), showing all dimensions and tied up with a particular exposition area.
4.2. Location of evacuation exits, fire hydrants, internal fire cocks and power cabinets, according to the copy of the pavilion plan from ECC “SOKOLNIKI”. Unobstructed access to the exits, fire hydrants, internal fire cocks and power cabinets and an adequate zone required for their normal operation must be provided.
4.3. Cars and other exhibits displayed in operation, operating principles of engines, fuel and lubricants used, and raw materials processed.
Attention: Exposition plans shall be provided in 2 copies. The legends and inscriptions in the plans shall be made in Russian language.
5. The exhibitor shall submit, at least one month before the commencement of set-up, to ECC “SOKOLNIKI” information about all radioactive, inflammable and explosion-hazardous materials and exhibits to enable coordinated safety measures to be taken. Importation of the above-said materials and exhibits without the authorization of ECC “SOKOLNIKI” shall not be allowed.
6. Stationary stand structures may be made of conventional building materials (of a normal flammability class). Fireproof and slow burning materials shall be used for finishing the interior of stands, offices, podiums, ceilings and fencing. All flammable materials must be treated with a fireproofing compound. The use of draping materials from flammable plastics which are not susceptible to treatment with a fireproofing compound shall not be allowed. Double-decker stand constructions as well as stands with a higher fire risk must be additionally equipped with fire alarms connected to the central fire alarm station of the exhibition complex.
Documents describing the flammability degree of all stand materials used in the organization/ build-up of the exhibition shall be submitted.
7. Carpets and runners used in pavilions shall be securely attached to the floor along the perimeter and at the joints hereof. These shall be made of a slow burning material (resisting a burning cigarette or match).
8. Stationary film projectors should be placed in areas of chambers made of fireproof materials and have isolated exit to staircases which are not connected with areas occupied by people.
9. During set-up and dismantling of exhibits, the approach ways (passages) pavilions shall be kept vacant. Unneeded transportation crates, packaging and other materials and equipment shall immediately be removed from the pavilions.
10. Threshold and turnstiles shall not be set up in evacuation and traffic paths visitors. Aisles for visitors shall have a width of at least three (3) meters and a circular layout and offer free access to evacuation passages, power cabinets, fire boxes and other firefighting facilities. Stairwells, evacuation exits, passages, corridors and vestibule should always be kept free from any objects preventing the flow of people.
It shall not be allowed to arrange expositions made of flammable materials, and layout offices and service rooms in the stairwells and under stair flights.
11. The use of electrical and gas-fired devices for making tea or coffee shall be allowed only in rooms specially allocated and equipped for these purposes by agreement with the fire safety service.
Electrical heating devices, refrigerators and air conditioners shall be connected to separate networks equipped with starting protection devices.
12. The following is forbidden in the exhibition pavilions/stands: construction of storage and workshops, storage of combustible and flammable liquids, installation of combustible gas containers and demonstration of operating exhibits using naked flame.
13. If the permissible current of low-power electrical devices (electric motors, transformers, etc.) mounted on an electrically powered stand is below the rated value of the automatic protection device of the network, additional electrical protection shall be provided. All electrical units shall be adequately grounded. It is necessary to have certificates of measurements of impedance of electrical writing, which need to be provided to the fire police of ECC “SOKOLNIKI”.
14. In the absence of a threat of mechanical damage being done to open electric networks, it shall be allowed to use cables clad in a non-combustible or slow burning out sheating. All wire and cable connections and tappings shall be made by welding, soldering, moulding or the use of special-purpose clamps. Wire and cable strands must be reliably insulated at connecting and tapping points.
15. Mobile power equipment shall be connected with the use of flexible conductor safely protected against mechanical damage. All power installation devices (distribution boxes, sockets, etc.) used must be certified products only.
16. Electric lighting devices adapted to fire-hazardous premises of class P-P shall be used for illuminating halls and stands. It shall not be allowed to use diffusers made of acrylic plastic, polystyrene and other flammable materials is lighting fixtures. The distance between intensifying lighting fixtures and combustible or slow burning surfaces shall be equal to at least 40 cm.
17. Demonstration of operating models and units using flammable liquids or combustible gases in exhibition halls shall be allowed with the provision that these are pumped via pipelines from containers installed outside the building and the exhaust gases are vented to the outside. Installation and demonstration of fire-hazardous exhibits and processes (welding and soldering jobs, other jobs involving naked fire, combustible solvents, etc.) shall be subject to approval by the fair (exhibition) management.
18. Storage of promotional materials and goods shall not be arranged in the pavilion buildings. They shall be kept in office premises in quantities not exceeding daily requirements. Exhibits, standby equipment, crates and packages shall be stored outside the pavilions or in specially allocated premises.
19. Smoking inside exhibition pavilions shall be allowed only in places which are especially allocated for this purpose and in negotiation rooms provided with ashtrays.
20. Welding and other fire-hazardous jobs shall be carried out with written authorization of the fair or exhibition management and existing fire safety regulations shall be carefully followed in the process.
21. All other issues which remain beyond the scope of the present regulations and which might arise during set-up, operation and dismantling of fairs and exhibitions shall be settled on the spot by the management of the exhibition, the pavilion administration and a representative of the fire brigade.
22. If the design of an exposition does not meet the present regulations, the exhibition management shall be entitled to demand from the exhibitor and/or his stand builder that the exposition is dismantled.
23. All fair and exhibition participants shall be required to know and follow fire safety regulations and know how to behave in case of a fire and use first-hand fire-fighting means. Penalties shall be imposed on foreign representatives by State Fire Fighting Service bodies in legally established procedure for the breach of fire safety regulations.

Delivery of exhibits and custom clearance

Hansa-Messe-Speed GmbH is the official forwarding partner dealing with cargo delivery and customs clearing. The official forwarder has an exclusive right to handle all the cargoes on the territory of the exhibition venue. To deliver your cargo to the exhibition venue you can turn to a different forwarder. Detailed information about the costs, terms and customs clearance procedure can be obtained at the main office of Hansa-Messe-Speed GmbH:

Hansa-Messe-Speed GmbH
www.hansa-messe-speed.com
Hansa-Messe-Speed GmbH – Europe and overseas
Bornberg 94
D-42109 Wuppertal
Germany
Eduard Altergott (DE, ENG, RUS)
Department Manager
+49 202 27158 21
+49 170 440 440 2
eduard.altergott@hansa-messe-speed.de

HMS Expo – Russia and CIS
Crocus Expo IEC
Mezhdunarodnaya 16, Pav.1.,off.109,
Krasnogorsk 143402,
Russia
Anton Vazimov (RUS, ENG)
Commercial Director
+7 499 322 3361
+7 968 098 80 30
anton.vazimov@hansa-messe-speed.ru

Cargo handling services (loading and unloading, delivery of cargo to the stand and storage containers) exhibitors that do not require customs clearance (Russian-made or have already passed customs formalities) on the exhibition NAMM Musikmesse, are centrally official forwarder of the exhibition-companies Hansa-Messe-Speed GmbH ( at the current rate of the exhibition center "Sokolniki").
If these works are carried out on their own party, please inform us only when necessary in an early arrival or late departure hall at the end of dismantling.
Customs clearance. Please turn to the official forwarder of the trade fair for the customs clearance services.
NB. If you send the cargo directly, please, verify the delivery address with Hansa-Messe-Speed GmbH.
Please, verify the number of the warehouse license with Hansa-Messe-Speed GmbH before sending the cargo.
In order to avoid any problems with the delivery of your cargo, please, provide Hansa-Messe-Speed GmbH with all the details of your delivery. The Exhibitor is financially responsible for all the customs fees, taxes, etc. liable on any cargoes that remain on the Russian territory after the fair is over. That is why we highly recommend the exhibitors not to give their goods to the customers during the fairs. You can arrange the storage of the cargo via Hansa-Messe-Speed GmbH so that the customer could make the customs clearance of the purchased goods and take them from the Hansa-Messe-Speed GmbH warehouse after submitting the customs declaration. The storage can be carried out up to the last dismantling day of the trade fair. Please, inform Hansa-Messe-Speed GmbH who bears all the expenses for the cargo storage.

Exhibition schedule

Hansa-Messe-Speed GmbH is the official forwarding partner dealing with cargo delivery and customs clearing. The official forwarder has an exclusive right to handle all the cargoes on the territory of the exhibition venue. To deliver your cargo to the exhibition venue you can turn to a different forwarder. Detailed information about the costs, terms and customs clearance procedure can be obtained at the main office of Hansa-Messe-Speed GmbH:

Hansa-Messe-Speed GmbH
www.hansa-messe-speed.com
Hansa-Messe-Speed GmbH – Europe and overseas
Bornberg 94
D-42109 Wuppertal
Germany
Eduard Altergott (DE, ENG, RUS)
Department Manager
+49 202 27158 21
+49 170 440 440 2
eduard.altergott@hansa-messe-speed.de

HMS Expo – Russia and CIS
Crocus Expo IEC
Mezhdunarodnaya 16, Pav.1.,off.109,
Krasnogorsk 143402,
Russia
Anton Vazimov (RUS, ENG)
Commercial Director
+7 499 322 3361
+7 968 098 80 30
anton.vazimov@hansa-messe-speed.ru

Cargo handling services (loading and unloading, delivery of cargo to the stand and storage containers) exhibitors that do not require customs clearance (Russian-made or have already passed customs formalities) on the exhibition NAMM Musikmesse, are centrally official forwarder of the exhibition-companies Hansa-Messe-Speed GmbH ( at the current rate of the exhibition center "Sokolniki").
If these works are carried out on their own party, please inform us only when necessary in an early arrival or late departure hall at the end of dismantling.
Customs clearance. Please turn to the official forwarder of the trade fair for the customs clearance services.
NB. If you send the cargo directly, please, verify the delivery address with Hansa-Messe-Speed GmbH.
Please, verify the number of the warehouse license with Hansa-Messe-Speed GmbH before sending the cargo.
In order to avoid any problems with the delivery of your cargo, please, provide Hansa-Messe-Speed GmbH with all the details of your delivery. The Exhibitor is financially responsible for all the customs fees, taxes, etc. liable on any cargoes that remain on the Russian territory after the fair is over. That is why we highly recommend the exhibitors not to give their goods to the customers during the fairs. You can arrange the storage of the cargo via Hansa-Messe-Speed GmbH so that the customer could make the customs clearance of the purchased goods and take them from the Hansa-Messe-Speed GmbH warehouse after submitting the customs declaration. The storage can be carried out up to the last dismantling day of the trade fair. Please, inform Hansa-Messe-Speed GmbH who bears all the expenses for the cargo storage.